Quote:
Originally posted by Mark & Irena
With TNord's help, we found an ideal place. http://www.midamericamotorplex.com/ We were thinking of August 15-17, the place is located in Pacific Junction, IA. There's a great road course, a 1/4 mile track, a kart track, and a jet ski lake. It's almost in the center of the US (Location was a big deal for us, considering how many of you guys live in all different parts of the country). We wanted to make this a big meet, and the more of you guys tell us you're interested, the better it will get. Eight months is sufficient for planning. Please let us know if you are interested. We'd like to have a raffle, do bbq, race, and have fun. Post any other ideas you guys might have, we'd like to know what you think.
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Mark/Irena,
I know you guys planned the date already, but because it is sooo incredibly close to the convention in Atlanta I would strongly suggest you reconsider the date (mid-August for track events is HORRIBLE on tires and cooling).
Just so you guys have a heads up; when planning a big event like this it is a BAD idea to get "ideas" from others. The more you "talk" about it, the less gets done. You really need to set a concrete date/location/cost schedule up, and have a cutoff date for people to register/pay by.
If MidAmerica is like any other track, they would require a 1/2 deposit by roughly 6 months before the event, and full payment prior to the event itself. Factoring in EMT/tow/cornerworkers/etc and you need at least 40-50 people paying full price to even break even. It's one big headache trying to fill up the event by yourselves; I piggybacked 2002's convention with SpeedTrial (bought 75 spaces out of 100 available) and that was a huge PITA with all the cancellations and no-shows and such. I heard almost every excuse in the book trying to get themselves out of the track event (and getting me to refund their money). Not fun at all.
My suggestion: talk to Atlanta guys, coordinate dates and/or possible sponsors (help each other out), have a 3-5 person committee decide date and all relevant details OFF the forums, and then post everything up.
-alex